P-T BAND HOAGIES ’05-‘06

P-T Band hoagie sales for the ’05-’06 season will begin in September. The monthly sales are the primary fund raising project for the students’ personal accounts. Our hoagies have a great reputation for being high quality, fresh, and delicious. Most students have no problems selling them, and in fact, many students have standing orders from customers to purchase hoagies every month. As a courtesy, please communicate with other band members in your respective neighborhoods, so that the customers, existing and new, may be equally divided and serviced.

Each hoagie contains 2 slices each of ham, American cheese, and provolone cheese; 3 slices each of salami, and bologna; separately bagged shredded lettuce and sliced tomatoes; and 2 individual packs of Italian dressing.

The following outlines the hoagie program for this school year.

· The hoagies are made by the students and parents, and delivered on scheduled dates from September through April. They are assembled at the Penn-Trafford High School Cafeteria, unless noted otherwise. Each hoagie sells for $4.00.

· All students who sell hoagies MUST be present to make the hoagies by 7:30 AM on the scheduled delivery days unless given special permission for special circumstances.

· For sanitary reasons, students and parents must wear some type of head covering, such as a hat, scarf, bandana, hair net or shower cap.

· You may take hoagie orders at any time, however, the total sold must be reported on or before the Sunday prior to hoagie making day by 8:00 PM. Orders may be e-mailed to donnajill@mail.com anytime, but the cut off is 8:00 PM on the aforementioned Sunday. An e-mail confirmation will always be sent. If you do not receive a confirmation, please resend or call to verify receipt of your e-mail order. Orders may also be called in to the “hoagie hotline” on the aforementioned Sunday only between 6:00-8:00 PM to John and Donna Toellner 724-861-9564. If you have a personal issue that needs to be addressed on a particular month, please call Donna

The schedule for the ’05-’06 school year is as follows:

Assembly & Delivery Dates

September 10

October 15 @ Penn Middle

November 19

December 10

January 21, 2006

February 11

March 11

April 29

· Normally, hoagie assembly and cleanup takes 2-2 ½ hours. Students are responsible for assembling hoagies and cleanup; parents sort and prepare supplies, keep assembly tables supplied, wrap and distribute hoagies to students.

· Those who sell are responsible to bring something within which to pack your hoagies such as boxes, laundry baskets, bags, etc. that are labeled with your name.

To make things run as smoothly as possible on delivery day:

· When you arrive at 7:30 AM, check in at the designated table, register yourself and any helpers, and PAY FOR YOUR HOAGIES BY CASH OR CHECK ONLY. Hoagies are $4.00 each. Checks are to be made out to PTBPA, and should be made out before coming to the registration table so as to expedite the process. If you are seeking “extra” hoagies if available, please indicate this at the registration table, as a list is compiled on a first-come-first-served basis on hoagie assembly mornings. Please be prepared to pay for any “extra” hoagies with a separate check or cash.

· After checking in, students and helpers should pick up a pair of plastic gloves and report to assembly tables. You must remain at your table until all hoagie buns have been used.

· When you are done assembling the hoagies, help clean the table, fold them, and help clean the area surrounding your table.

· All students help with clean up of the cafeteria after hoagies are made. No hoagies will be distributed until the cafeteria is clean.

HOAGIE PROFITS-The profit amount each month is determined by the amount of money taken in minus, then divided by the number of hoagies sold (generally $1.75-$1.90 per hoagie with 2 helpers). Maximum profits are realized in September, October, and November when produce prices are lowest. The students’ profit is determined by how many helpers the student brings to make hoagies. A small percentage of the profit is withheld for high volume sales awards that are distributed at the end of the school year at the band banquet.

· Student plus two helpers=95% of the profit

· Student plus one helper =90%

· Student only =85%

· Excused absence =80%. If someone comes to help in the students’ absence in this instance, above profit percentages will apply.

Students and helpers who are more than ½ hour late will receive the following reduction in profits:

· 0.5 hours late=5% reduction (student with 2 helpers would receive 90% instead of 95% for example)

· hours late=10% reduction

· 1.5 hours late=15% reduction

· No shows (without special permission)=50% of profit and student will not be permitted to sell hoagies the following month.

GOOD LUCK ON YOUR HOAGIE SALES!!

Any questions, contact Donna Toellner