• Overwhelming regulations
  • Enormous effort is required to comply with the DEA and state regulations and reporting requirements.
  • Tedious to manually track, record, and calculate data for monthly, bi-annual, and annual reports.

• Difficulty tracking client status
  • Inability to consistently track client status across departments: medical, client administration, and clinical.

• Poor account management
  • Low confidence in managing client accounts related to billing and payments.

• Can't produce custom reports
  • Current systems contain the information, but we are unable to create/modify custom reports.

Operational Capabilities

The PMS application has several different screens to support the different departments. The capabilities of the screens will are described below. The screen shown above is the dosing screen used by the nurses in the medical department.

When you "log in" to the PMS application, the screens and reports you can access are restricted to your user-specific privileges.

The Site manager defines the users and privileges and can easily customize the application to the needs of your specific site.

Client Data Management

• Demographic data
• Charges and payments
• Admission/discharge history
• Take client pictures & create bar-coded picture ID cards
• Printing financial letters, agreements, and receipts for clients
• Inter-dept. coordination

Client Tracking

• Facilitates inter-dept. coordination
• AWOL
• Urine testing
• Payment Due
• Counseling

Medical Orders

• Specifying medical orders
• Medical order history
• Suspending/Restoring client privileges
• Medical dates
• Random urine test dates
• Annual physical dates
• 2-year justification dates

Methadone Dosing

• Client verification via bar-coded ID card and picture
• Dosage based on current medical order
• Minor medical order modifications (privileges, and pill color combinations)
• Take-home calculations and bottle label printing
• Auto-inventory debit/credit
• Inter-dept. coordination

Inventory Monitoring

• Real-time inventory monitor
• Password protected inventory modification:
• Adding new inventory
• Recording nurse waste
• Adjusting Inventory
• Real-time count of clients served

System Customization

There are a wide range of categories that can be specified to customize the system for your specific site. These can be modified only by the Site Manager. Some examples include:

• Counselor and staff names
• Charge/Payment types and amounts
• Discharge reasons
• Transfer sites
• User passwords
• Reports and user privileges
• Site specific information
• Weekly Charges

Report Generation

The report generation portion of the PMS requires minimal operator interaction to generate 3 classes of reports. These classes are delineated based on the traditional organization found at most methadone clinics:

• Administrative Department.
• Medical Department (daily & monthly)
• Clinical Department

Administration Reports	Daily Medical Reports	Monthly Medical Reports	Clinical Reports
Client Receipt	Clients Scheduled for Dosing	Monthly Inventory Summary	Clients AWOL
Daily Receipts	Daily Dosing Activity	Monthly Usage Summary	Master Client List
Financial Letter	Daily Inventory	Monthly BiAnnual Review	Clients grouped by counselor
Clients w/ Financial Letter	Daily Dispense & Admin (by pill/tablet)	Monthly Physical Schedule	Clients grouped by Demographics
Clients Transferred In/Out	Dosage Order Summary	Monthly Client Follow-up
Clients Admitted/Discharged	Urine Schedule	Monthly 2-year Justification

 

Custom reports can be developed using Crystal Reports. These can be incorporated directly into the PMS application by the Site Manager.

System Requirements

PMS Server
Hardware	Software
NT Server, 128MB, 6.4GB HD, 17" monitor, 10/100 Ethernet, Colorado tape drive	Microsoft Windows-NT
Tektronix Phaser 740	Microsoft Access 97
HP LaserJet 1100
LexMark 2380 Plus
LinkSys PrintServer
Ethernet Hub

 

PMS Dispensing Station			PMS Administration Station
Hardware	Software		Hardware	Software
PC, 64MB RAM, 6.4GB HD, 17" monitor	Microsoft Windows 98		PC, 64MB RAM, 6.4GB HD, 17" monitor, USB port.	Microsoft Windows 98
Seiko Instruments Smart Label Printer 220	Parsons Screen Shot Deluxe		Logitech Quick Cam Pro PC Video Camera	Parsons Screen Shot Deluxe
ID Technologies Badge Reader WCR-3237-600			ID Technologies Badge Reader WCR-3237-600	WASP Barcode Font